The following COVID-19 preparedness & response plan has been established for the Howell Carnegie District Library in accordance with MIOSHA Emergency Rules for Coronavirus disease 2019 (COVID-19). The purpose of this plan is to minimize or eliminate employee exposure to SARS-CoV-2.
The following employees are designated as workplace/on site supervisors to implement, monitor, and report on the COVID-19 control strategies developed under this Plan:
Holly Ward Lamb, Diane McKee
An onsite supervisor must remain at the library at all times when staff are present. An employee who is on-site may be assigned to perform the supervisory role.
Workplace Considerations / Exposure Determination
The workplace is a public library. The general public will be permitted to enter the public library, subject to certain restrictions and safeguards, pursuant to orders from the State of Michigan, MI-OSHA, (Michigan Occupational Safety & Health Administration) and MDHHS (Michigan Department of Health & Human Service). Thus, there is anticipated exposure from close contact with the general public and people who may not know or suspect that they are infected with COVID-19. The employer considers in-person workers who interact with the general public to be at “medium exposure risk” under OSHA’s Guidance on Preparing Workplaces for COVID-19 (“OSHA Guidance”), which is defined as follows:
Medium exposure risk jobs include those that require frequent and/or close contact (i.e., within 6 feet of) people who may be infected with SARS-CoV-2, but who are not known or suspected COVID-19 patients. In areas without ongoing community transmission, workers in this risk group may have frequent contact with travelers who may return from international locations with widespread COVID-19 transmission. In areas where there is ongoing community transmission, workers in this category may have contact with the general public (e.g., schools, high-population-density work environments, some high-volume retail settings).
Workers who do not interact with the general public are considered to be “lower exposure risk” under the OSHA Guidance, which is defined as follows:
Lower exposure risk (caution) jobs are those that do not require contact with people known to be, or suspected of being, infected with SARS-CoV-2 nor frequent close contact with (i.e., within 6 feet of) the general public. Workers in this category have minimal occupational contact with the public and other coworkers.
The employer will provide COVID-19 training to employees that covers, at a minimum, all of the following:
- Workplace infection-control practices.
- The proper use of personal protective equipment.
- Steps the employee must take to notify the business or operation of any symptoms of COVID-19 or a suspected or confirmed diagnosis of COVID-19.
- How to report unsafe working conditions.
- Appropriate cleaning procedures.
Basic Infection Prevention Measures & Safe Work Practices
To protect its in-person staff, the Library will:
- Comply with all workplace safeguards set forth by MI-OSHA and MDHHS.
- Require in-person staff to comply with the social distancing practices described by MI-OSHA and MDHHS, which includes keeping employees at least six feet from one another to the maximum extent possible (including through the use of ground markings, signs, and physical barriers, as appropriate to the workplace) and restricting the number of staff present in the workplace to no more than is strictly necessary to perform the business’s permitted operations.
- Promote frequent and thorough hand washing, including by providing staff with a place to wash their hands and by making cleaning supplies available to employees upon entry and at the worksite. If soap and running water are not immediately available, the employer will provide alcohol-based hand rubs containing at least 60% alcohol.
- Require employees to stay home if they are sick.
- Encourage respiratory etiquette, including covering coughs and sneezes.
- Discourage staff from using other workers’ phones, desks, offices, or other work tools and equipment, when possible.
- Maintain regular housekeeping practices, including routine cleaning and disinfecting of surfaces, equipment, and other elements of the work environment (including door handles, other high touch surfaces). When choosing cleaning chemicals, the employer will consult information on Environmental Protection Agency (EPA)-approved disinfectant labels with claims against emerging viral pathogens. Products with EPA-approved emerging viral pathogens claims are expected to be effective against SARS-CoV-2 based on data for harder to kill viruses. The employer will follow the manufacturer’s instructions for use of all cleaning and disinfection products (e.g., concentration, application method and contact time, PPE).
- Maintenance Staff and Public Service Desk Staff are responsible for high-touch surfaces, cleaned every 2 hours.
- Individuals are responsible for their own workspace.
- Products used by all staff:
- 10% Bleach / 90% Water Solution
- 75% Rubbing Alcohol (70%) / 25% Water Solution
- Commercially available Lysol spray
- Direct that face-to-face meetings should be replaced with virtual meetings.
- To the extent feasible, allow in-person staff to work on alternating days/shifts to reduce total number of employees in the facility.
- Discontinue nonessential travel for staff.
- Provide tissues, no-touch trash cans, hand soap, hand sanitizer, and disposable towels for employees.
- For the purposes of this plan, promote remote work to the fullest extent possible:
- The COVID-19 Workplace Supervisor must be present in the building.
- The following positions are not able to work remotely:
- All positions in the Circulation Department
- All positions in the Maintenance Department
- All positions in the Technical Services Department
- Systems Administrator
- The following tasks are not able to be done remotely:
- Public Service Desk Coverage (Information Desk, Computer Lab Help Desk, Youth Services Desk, Administration Desk, Curbside Pickup)
- Processing of payroll, bills and cutting checks
- Additional tasks that require access to materials, equipment or supplies only accessible in the building may be identified.
- Encourage employees to use personal protective equipment and hand sanitizer on public transportation.
- Install physical barriers, such as clear plastic sneeze guards, where feasible.
- HVAC – increase filters to MERV 11, increased building ventilation and implement a building purge.
- Implement curbside pickup.
- Comply with all requirements for libraries set forth by MIDHHS and MIOSHA, including any applicable limits on library capacity and any requirements that patrons wear face coverings.
Identification and Isolation of Ill Workers; Response
- The employer will instruct in-person staff to self-monitor themselves for signs and symptoms of COVID-19. Employees must not report to work if they have signs or symptoms of COVID-19 or other illness.
- The employer will conduct a daily entry self-screening protocol, which will include asking employees entering the workplace to disclose any symptoms or illness, exposure to persons with COVID-19, and recent travel. The employer may also require employees to take their temperature and record the result in writing before working. Workers will enter the workplace at dedicated entry points.
- an employee is experiencing COVID-19 symptoms, has a confirmed/positive COVID-19 diagnosis,
- an employee has been identified as a close contact to a confirmed/positive COVID-19,
- an employee lives with someone experiencing COVID-19 symptoms
- An employee has a confirmed/positive COVID-19 diagnosis;
the employee must inform Holly Ward Lamb as soon as possible. If Holly Ward Lamb is not available, then they should contact Diane McKee. If Diane McKee is not available, then they should contact their supervisor.
- Notwithstanding anything in the employer’s employment policies, no written note from a physician is required for employees who are staying home from work due to illness, nor is a written note required for an employee to return to work.
- Employees in the workplace who display signs or symptoms of COVID-19 must be immediately isolated from other staff. The employee with signs or symptoms of COVID-19 should be placed in a separate room with closable doors until he/she leaves or is transported from the workplace. If a face mask is available, the employee should wear a face mask until he/she leaves or is transported from the workplace.
- All staff may take any leave permitted under federal or state law or the employer’s policies, including any leave for which they are eligible and for which they have a qualifying reason under the Families First Coronavirus Response Act.
- If an in-person employee tests positive for COVID-19, the employer will take the following additional measures:
- Closing the affected building (or part of the building) to all staff;
- Having the affected building (or part of the building) professionally cleaned and sanitized;
- Notify all employees (including contractors and suppliers) who may have come into contact with the infected person of the potential exposure; and
- Notify the local public health department within 24 hours.
- The employer will allow staff with a confirmed or suspected case of COVID-19 to return to the workplace only after they are no longer infectious according to the latest guidelines from the Centers for Disease Control and Prevention (“CDC”).
Personal Protective Equipment (“PPE”)
Per MIOSHA and MDHHS, the employer will provide non-medical grade face coverings to all on-site staff and require face coverings to be worn when employees cannot consistently maintain six feet of separation from other individuals in the workplace. The employer will consider face shields with masks when employees cannot consistently maintain three feet of separation from other individuals in the workplace.
The following records will be maintained:
- All COVID-19 employee training.
- All Health Screenings
- When an employee is identified with a confirmed case of COVID-19, record when the local public health department was notified; as well as any co-workers, contractors, or suppliers who may have come into contact with the person who was the confirmed case of COVID-19.
Staff with questions or concerns should contact the Director, Holly Ward Lamb.