General

The following COVID-19 preparedness & response plan has been established for the Howell Carnegie District Library in accordance with MIOSHA Emergency Rules for Coronavirus disease 2019 (COVID-19). The purpose of this plan is to minimize or eliminate employee exposure to SARS- CoV-2.

Designated COVID-19 Safety Coordinators

The following employees are designated as worksite COVID-19 safety coordinators to implement, monitor, and report on the COVID-19 control strategies developed under this Plan:

Holly Ward Lamb, Diane McKee

Workplace Considerations/ Exposure Determination

The workplace is a public library. The public will be permitted to enter the public library, subject to certain restrictions and safeguards, pursuant to orders from the State of Michigan, MI-OSHA, (Michigan Occupational Safety & Health Administration) and MDHHS (Michigan Department of Health & Human Service). Thus, there is anticipated exposure from close contact with the public and people who may not know or suspect that they are infected with COVID-19. The employer considers in-person workers who interact with the public to be at “medium exposure risk” under OSHA’s Guidance on Preparing Workplaces for COVID-19 (“OSHA Guidance”), which is defined as follows:

Medium exposure risk jobs include those that require frequent and/or close contact (i.e., within 6 feet of) people who may be infected with SARS-CoV-2, but who are not known or suspected COVID-19 patients. In areas without ongoing community transmission, workers in this risk group may have frequent contact with travelers who may return from international locations with widespread COVID-19 transmission. In areas where there is ongoing community transmission, workers in this category may have contact with the public (e.g., schools, high-population- density work environments, some high-volume retail settings).

Workers who do not interact with the public are considered “lower exposure risk” under the OSHA Guidance, which is defined as follows:

Lower exposure risk (caution) jobs are those that do not require contact with people known to be, or suspected of being, infected with SARS-CoV-2 nor frequent close contact with (i.e., within 6 feet of) the general public. Workers in this category have minimal occupational contact with the public and other coworkers.

Training

The employer will provide COVID-19 training to employees AND updated training that covers, at a minimum, all of the following:

  1. Workplace infection-control practices, including information on vaccinations available for COVID-19.
  2. The proper use of personal protective equipment.
  3. Steps the employee must take to notify the business or operation of any symptoms of COVID- 19 or a suspected or confirmed diagnosis of COVID-19.
  4. How to report unsafe working conditions.
  5. Changes in the Preparedness and Response, or new information becomes available about the transmission of SARS-CoV-2 or diagnosis of COVID-19.

Basic Infection Prevention Measures & Safe Work Practices

To protect its in-person staff, the Library will:

  1. Comply with all workplace safeguards set forth by MI-OSHA and follow current guidance for COVID-19 from the CDC, the Occupational Health and Safety Administration (OSHA).
  2. Require any unvaccinated employees remain at least 6 feet from one another to the maximum extent feasible while on worksite premises.
  3. Promote frequent and thorough hand washing, including by providing staff with a place to wash their hands and by making cleaning supplies available to employees upon entry and at the worksite. If soap and running water are not immediately available, the employer will provide alcohol-based hand rubs containing at least 60% alcohol.
  4. Require employees to stay home if they are experiencing symptoms of COVID-19.
  5. Manage facility cleaning and disinfection to limit exposure to SARS-CoV-2, in accordance with the latest CDC guidance. Continue to use Environmental Protections Agency (EPA)-approved disinfectants that are expected to be effective against SARS-CoV-2 based on data for harder to kill viruses.
    1. Maintenance Staff and Public Service Desk Staff are responsible for cleaning high-touch surfaces Individuals are responsible for their own workspace.
    2. Products used by all staff:
      1. 10% Bleach / 90% Water Solution
      2. 75% Rubbing Alcohol (70%) / 25% Water Solution
      3. Commercially available Lysol spray
  6. Provide tissues, no-touch trashcans, hand soap, hand sanitizer, and disposable towels for employees.
  7. May allow or require remote work:
    1. The COVID-19 Workplace Supervisor must be present in the building.
    2. The following positions are not able to work remotely:
      1. All positions in the Circulation Department
      2. All positions in the Maintenance Department
      3. All positions in the Technical Services Department
      4. Systems Administrator
    3. The following tasks are not able to be done remotely:
      1. Public Service Desk Coverage (Information Desk, Computer Lab Help Desk, Youth Services Desk, Administration Desk, Curbside Pickup)
      2. Processing of payroll, bills and cutting checks
    4. Additional tasks that require access to materials, equipment or supplies only accessible in the building may be identified.
  8. May install physical barriers, such as clear plastic sneeze guards, where feasible.
  9. Comply with all requirements for libraries set forth by MIDHHS and MIOSHA, including any applicable limits on library capacity and any requirements that patrons wear face coverings.

Identification and Isolation of Ill Workers; Response

  1. The employer will instruct in-person staff to self-monitor themselves for signs and symptoms of COVID-19. Employees must not report to work if they have signs or symptoms of COVID-19 or other illness.
  2. The employer will conduct a daily entry self-screening protocol, which will include asking employees entering the workplace to disclose any symptoms or illness, exposure to persons with COVID-19, and recent travel. The employer will also require employees to take their temperature and record the result in writing before working.
  3. If:
    1. an employee is experiencing COVID-19 symptoms or has a confirmed/positive COVID-19 diagnosis,
    2. an unvaccinated employee has been exposed to someone with a confirmed case of COVID-19,
      The employee must inform Holly Ward Lamb as soon as possible. If Holly Ward Lamb is not available, then they should contact Diane McKee. If Diane McKee is not available, then they should contact their supervisor. The employee should not report to work. If at work, the employee will be sent away from the workplace.
  4. Notwithstanding anything in the employer’s employment policies, no written note from a physician is required for employees who are staying home from work due to illness, nor is a written note required for an employee to return to work.
  5. Employees in the workplace who display signs or symptoms of COVID-19 must be immediately isolated from other staff. The employee with signs or symptoms of COVID-19 should be placed in a separate room with closable doors until he/she leaves or is transported from the workplace. If a facemask is available, the employee should wear a facemask until he/she leaves or is transported from the workplace.
  6. All staff may take any leave permitted under federal or state law or the employer’s policies, including any leave for which they are eligible.
  7. When the employer learns of an employee, visitor, or customer with a known case of COVID-19, the employer shall, within 24 hours, notify any co-workers, contractors, or suppliers who may have come into contact with the person with a known case of COVID-19.
  8. The employer will allow staff with a confirmed or suspected case of COVID-19 to return to the workplace only after they are no longer infectious according to the latest guidelines from the Centers for Disease Control and Prevention (“CDC”).

Personal Protective Equipment (“PPE”)

Per MIOSHA, the employer will provide non-medical grade face coverings to all on-site staff and require face coverings to be worn by unvaccinated persons, when employees cannot consistently maintain six feet of separation from other individuals in the workplace.

Recordkeeping

The following records will be maintained, for 6 months from time of generation:

  1. All COVID-19 employee training.
  2. All Health Screenings
  3. When an employee is identified with a confirmed case of COVID-19, record when the local public health department was notified; as well as any co-workers, contractors, or suppliers who may have come into contact with the person who was the confirmed case of COVID-19.

Staff with questions or concerns should contact the Director, Holly Ward Lamb.

Rev 5-25-2021