Study & Meeting Rooms

Page 1: Space Availability

1. Select the desired space in the Capacity drop down box.
   • The default option “All Spaces (not seats)” will show booking options for both the Colbert Room and Meabon Room.
   • Selecting “Space for 1-15 people” will only show booking options for the Colbert Room.
   • Selecting “Space for 16+ people” will only show booking options for the Meabon Room.
2. The Category and Zone filters only have one option and can be kept the default option in the drop down box.
3. Select the desired booking date.
   • Use the Go to Date button to select a specific date.
   • Use the Up ( ↑ ) and Down ( ↓ ) buttons to navigate between weeks.
4. Select the time frame for which the meeting room will be needed.
   • Under From and Until, click on the hour and minute spots of the suggested time to type the desired time, or select the clock button to choose a new time from a drop down box.
5. Select any needed accessibility options.
   • If an accessible space or seat will be needed, check the first checkbox.
   • If that accessible space or seat will need power, also check the second checkbox.
6. Select the search option to display a list of matching results.
   • Available meeting rooms matching your search qualifications will appear.
   • If there are no meeting rooms available at the selected date or time, options will be displayed of other times the meeting rooms can be booked. ]
   • Select Book Now on the desired meeting room result.

Page 2: Booking Form

7. Fill out the booking form.
   • To modify your booking date or time, click the button to go back a page on your browser (←).
   • Please note: You cannot make changes to your booking request once it has been submitted.
8. Read the Use of Public Meeting Rooms policy linked on the Terms & Conditions page, then click the two checkboxes stating you agree to the Terms & Conditions for using the library’s meeting rooms.
   • Make sure both options under Terms & Conditions are selected in order to be able to submit your booking request.
9. When you are ready, click the Submit my Booking Request button.
   1. You will receive a notification email to confirm your booking request has been submitted. The email will list your request’s details (date and time) and have a convenient clickable link if you need to cancel your booking request.
      1. Please note: Twenty-four-hour notice is required for cancellation of the use of the room. Future meeting room privileges may be suspended for no-shows or cancellations without 24-hour notice. Any fees paid will not be refunded for no-shows or cancellations unless 24-hour notice is given.
   2. Library staff will then review your request. You will receive a follow-up email with the Library’s decision within at least one weekday.
      • If your booking request is approved, you will receive an approval confirmation email. This message will also have a convenient clickable link if you need to cancel your booking request.
      • If your booking request is denied, you will receive an email with the reason your request was denied.
      • If Library staff have questions about your booking request before it can be approved or denied, you will be contacted via email or phone.
      • If your booking incurs a fee, Library staff will contact you with the total cost and instructions on how to pay for your booking. All fees are due 7 days prior to scheduled meeting room use.